Frequently Asked Questions for Entomology 2024

Join thousands of insect science professionals in person as they meet, share ideas and advance scientific and technical knowledge. Forge new friendships and create lasting memories with fellow entomologists who share your passion for insects and their vital role in our ecosystem. Grow together as a community and leave with renewed energy, new ideas, and new connections. Explore the latest research in our poster hall and attend abstract presentations across all disciplines of insect science.

Additional Information & Resources for Entomology 2024

What are the meeting dates and overall schedule for the meeting?

Entomology 2024 will take place November 10-13 in Phoenix, Arizona. The Annual Meeting Program Committee is working to build an outstanding program. The program will feature four days of an in-person meeting, including symposia, interactive workshops, mixers and networking sessions, an Exhibit Hall, and more!

If I'm a student and wanting to present at Entomology 2024, do I have to participate in the student competition?

No. Students have the option to submit to the student competition or a non-competition student session.

After you login to the Entomology 2024 submission portal select "Click here to begin a new submission." After you enter your presentation title, select your preferred student program (i.e., Student 10-minute Paper or Student Poster) from the dropdown list.

You will be asked whether you want to participate in the student competition or in a non-competition student session. Simply select that you want to participate in a non-competition student session.

If you have already submitted your presentation but are unsure whether you submitted to the correct category, please refer to your submission confirmation email or select "Preview Submission" in your submission portal. Both items will state the name of the program to which you submitted. If you did not submit to the non-competition student session but intended to, please email by May 31, 2024 to have your submission moved to the appropriate category. Submissions will not be accepted or moved to the student competition after May 31.

Note: All student competition submissions must be received by May 31. After that date, students cannot switch from non-competition sessions to the competition sessions. 

I will be competing in the student competition. Where can I find the scoring criteria for this year’s competition?

You can find that information on the Student Presentation Opportunities webpage under Student Competition for the Presidents Prize.

Are there any volunteer opportunities this year?

Yes. The Program Committee is in need of volunteers to judge the student competition and moderate student competition, student non-competition, and regular 10-minute presentation sessions. Be sure to include your volunteer preferences when you register online for the meeting. Additional opportunities may be made available closer to the meeting, including those for students and early career professionals. Learn more.

If I am unable to attend Entomology 2024 in-person, will have I have option to present and attend virtually?

Entomology 2024 will feature only live, in-person sessions and presentations. Virtual presentation and registration options will not be available.

Will food be available at the meeting?

Registered attendees have access to catering at selected events, although it may not always constitute a full meal. Learn more about onsite food options.

I need to request an accommodation, how can I do that?

ESA is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. To enhance this commitment, individuals with specific needs are encouraged to communicate their requirements by contacting Rosina Romano. View additional accessibility options offered by ESA.

I want to see the city, what should I do?

ESA is offering multiple tour options for attendees and their guests. You can reserve your spot during registration.

If you are interested in exploring on your own, view recommendations from our partners at Visit Phoenix.

Is funding available for speakers and/or attendees?

Yes and no. ESA does not provide funding or travel assistance to attendees or presenters of submitted 10-minute or poster display presentations. However, there is limited funding available for invited speakers presenting in symposia through our Program Enhancement Funds program. Symposia organizers have been provided with instructions on how to request funding for eligible speakers. 

Registrants may also apply for a Caregiver Grant to assist in offsetting extra expenses incurred by attending the Annual Meeting.

How do I cancel my presentation and/or registration?

To cancel your presentation, please contact the ESA Meetings Team. We kindly ask that we receive all cancellations by September 16, 2024 so that the program can be finalized for the presenters and attendees participating in the meeting.

To cancel your registration, please contact the ESA Meetings Team. Cancellations received by October 1 can cancel with no penalty. Cancellations received from October 2-October 31 will receive an 80% refund. No refunds will be processed for cancellations beginning November 1, 2024. View our registration policies.


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