Preview the Organized Meeting Application

Below is a list of required fields to submit your Organized Meeting for Entomology 2017. Please carefully read the instructions below before beginning your submission. When you are ready, you may begin the Organized Meeting Application. If you need to resume an existing submission, click here. 

View the Frequently Asked Questions page. 

Please note, you must complete your submission in the official site by the March 1, 2017 deadline. You cannot mail or email your submission. All submissions must be completed online on the Organized Meeting Application. 

Page 1 - Title

1. Title of Meeting
    
2. Submitter's Email Address
    
3. Presentation Type: You have the option to organize a meeting consisting entirely of oral presentations or a combination of oral and poster presentations. Please indicate below the type of meeting you would like to organize.
   • Oral
   • Combination Oral and Poster Presentations
4. Presentations will be...: As the organizer, you can choose to organize a meeting featuring only invited presentations or a mix of invited presentations and contributed presentations submitted through the ten-minute paper submission process that will close in May. Please indicate below the type of presentations you would like to include.
   • Invited by Organizers
   • Invited and Contributed Presentations
5. Summary Statement of the Goal or Concept and Objectives: List the goals, concepts, and objectives of the proposed meeting. 
    
6. Organized Meeting Description (50 words or less, required)
    
7. Please list several speakers you plan to include/invite
    
8. Comments for Program Organizers
    
9. Special Technology Needs:
   • Standard Scientific Set (this includes a screen, projector, microphone, laptop audio, speaker, and internet connectivity)
   • WebEx remote/prerecorded presentation
   • Other (please explain below)
10. Expected Attendance
     
11. Total Time Required
    • 2 hours
    • 4 hours

Page 2 - Organizers

1. Be sure to add the names of all contributing organizers here. Information listed on this page will be used for all notifications and when compiling the program book. 
    
2. Before adding a new name, please search the database to see if that name has already been entered. 
    
3. If you have been a participant at an ESA Annual Meeting, your information should already be in the database. 
    
4. When searching for a name, keep in mind that it returns exact matches only unless you have selected Match "Like". 
    
5. While you are given the ability to search by First Name, Last Name and Email Address, it is recommended searching by one field at a time. 
    
6. If the name you are searching for is in our database, but the contact or affiliation information is incorrect, please update the information on record and do not create a new one. 
    
7. If you need to enter a new name, please complete as many of the fields as possible.
    
8. Only move on to the next step after all contributing organizers have been added. 

Page 3 - Confirmation

1. Please review all of the information that has been uploaded during the submission process. 
    
2. Once information has been confirmed, select "Submit."

Please note, you must complete your submission on the official site by the March 1, 2017 deadline. You cannot mail or email your submission. All submissions must be completed online on the Organized Meeting Application. View the Frequently Asked Questions page.