Welcome to the resource hub for the Entomological Society of America's Annual Meeting! This section is designed to provide crucial information to ensure your participation in this year's meeting is as seamless and rewarding as possible. The Annual Meeting relies heavily on volunteer support. In 2024, the Annual Meeting required 480 judge, alternate, and moderator volunteers! We thank you for your support!
Presenters
| FAQs for Submitters | General information regarding paper and poster submissions, guidelines, etc. |
| Submission Categories | Will assist you in determining the best submission category for your session, presentation, or event. |
| Student Presentation Opportunities | Learn more about the presentation submission options available to students |
| Speaker Toolkit | Tools to help you promote your presentation in advance of the meeting |
| 10-Minute Presentation Information | Information on how your session is structured, when and how to upload your slides |
| Poster Display Information | Poster size requirements, along with setup, presentation, and removal times |
| Invited Speaker Information | General presentation guidelines for invited speakers in symposia, including when and how to upload your slides |
| Symposium Poster Display Presenter Information | Invited poster size requirements, along with setup, presentation, and removal times |
| Student 10-min Presentation Competition Rubrics | View the rubrics by which your oral presentation will be evaluated |
| Student Poster Display Competition Rubrics | View the rubrics by which your poster presentation will be evaluated |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
Session Organizers
| FAQs for Session Submissions | General information regarding symposia and workshop submissions, guidelines, speaker limits, etc. |
| Submission Categories | Will assist you in determining the best submission category for your session, presentation, or event. |
| Symposium Submission Criteria | Guidelines for symposia topics and what information to include in your submission |
| Diversity, Equity, and Inclusion Considerations | Items to consider to ensure your session is both diverse and inclusive |
| Program Enhancement Funds | Eligibility criteria and timelines for requesting funding for invited speakers |
| Checklist for Symposium Organizers | Checklist of items that organizers need to complete for their symposium once it has been accepted to the program |
| Speaker Toolkit | Tools to help you promote your session in advance of the meeting |
| Invited Speaker Information | General presentation guidelines for invited speakers in symposia, including when and how to upload your slides |
| Symposium Poster Display Presenter Information | Invited poster size requirements, along with setup, presentation, and removal times |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Moderator Instructions | Roles, responsibilities, and resources for moderating a successful session |
| Panel Discussion Tips | Tips to facilitating an engaging panel discussion |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
Students
| FAQs for Submitters | General information regarding paper and poster submissions, guidelines, etc. |
| Submission Categories | Will assist you in determining the best submission category for your session, presentation, or event. |
| Student Presentation Opportunities | Learn more about the presentation submission options available to students |
| Student Activities | Learn more about opportunities for students to engage at the meeting, including Student Club Tables, Student Awards Ceremony, Entomology Games, and more |
| Speaker Toolkit | Tools to help you promote your presentation in advance of the meeting |
| 10-Minute Presentation Information | Information on how your session is structured, when and how to upload your slides |
| Poster Display Information | Poster size requirements, along with setup, presentation, and removal times |
| Invited Speaker Information | General presentation guidelines for invited speakers in symposia, including when and how to upload your slides |
| Symposium Poster Display Presenter Information | Invited poster size requirements, along with setup, presentation, and removal times |
| Student 10-min Presentation Competition Rubrics | View the rubrics by which your oral presentation will be evaluated |
| Student Poster Display Competition Rubrics | View the rubrics by which your poster presentation will be evaluated |
| Student & Early Career Professional Volunteer Program | This program offers student, student transition, and early career professional members the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers. |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
Early Career Professionals
| FAQs for Submitters | General information regarding paper and poster submissions, guidelines, etc. |
| Submission Categories | Will assist you in determining the best submission category for your session, presentation, or event. |
| Speaker Toolkit | Tools to help you promote your presentation in advance of the meeting |
| 10-Minute Presentation Information | Information on how your session is structured, when and how to upload your slides |
| Poster Display Information | Poster size requirements, along with setup, presentation, and removal times |
| Invited Speaker Information | General presentation guidelines for invited speakers in symposia, including when and how to upload your slides |
| Symposium Poster Display Presenter Information | Invited poster size requirements, along with setup, presentation, and removal times |
| Student & Early Career Professional Volunteer Program | This program offers student, student transition, and early career professional members the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers. |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
Moderators
| Diversity, Equity, and Inclusion Considerations | Items to consider to ensure your session is both diverse and inclusive |
| Speaker Toolkit | Tools to help you promote your session in advance of the meeting |
| 10-Minute Presentation Information | Information on how your session is structured, when and how to upload your slides |
| Invited Speaker Information | General presentation guidelines for invited speakers in symposia, including when and how to upload your slides |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Moderator Instructions | Roles, responsibilities, and resources for moderating a successful session |
| Panel Discussion Tips | Tips to facilitating an engaging panel discussion |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
Student Competition Judges
| Student Competition Judges Information | Find information on judging responsibilities, trainings, and other resources |
| Student 10-min Presentation Competition Rubrics | View the rubrics by which oral presentations will be evaluated |
| Student Poster Display Competition Rubrics | View the rubrics by which your poster presentations will be evaluated |
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
General Attendees
| International Assistance* | Find information on visa requirements and request a general letter of invitation |
| Accessibility Information | The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available. |
| Volunteer Opportunities | Learn more about service opportunities at the Annual Meeting |
| Onsite Food Options | Find information on catered events during the meeting, as well as onsite food outlets |
*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.
BECOME A MEMBER & REGISTER
All presenters must register for the Annual Meeting. Become an ESA member when you register and you could save up to $550 on registration.
Did you know, nearly 70% of attendees present at the Annual Meeting?