Helpful Information for Entomology 2024

Welcome to the resource hub for the Entomological Society of America's Annual Meeting! This section is designed to provide crucial information to ensure your participation in this year's meeting is as seamless and rewarding as possible. The Annual Meeting relies heavily on volunteer support. In 2023, the Annual Meeting required 450 judge and moderator volunteers! We thank you for your support!

Presenters

FAQs for SubmissionsGeneral information regarding paper and poster submissions, guidelines, etc.
Submission CategoriesWill assist you in determining the best submission category for your session, presentation, or event.
Student Presentation OpportunitiesLearn more about the presentation submission options available to students
Rising Stars of Entomology Award SymposiumThis symposium will feature a selection of students near the end of their Master's or PhD programs to showcase their research with greater depth than the standard 10-minute student competition allows. 
Early Career Professional Recognition SymposiumThis juried symposium will feature four presentations of Student Transition and Early Professional members of ESA who will be selected to give a 30-minute feature presentation describing their research contributions in this special symposium.
Speaker ToolkitTools to help you promote your presentation in advance of the meeting
10-Minute Presentation InformationInformation on how your session is structured, when and how to upload your slides
Poster Display InformationPoster size requirements, along with setup, presentation, and removal times
Invited Speaker InformationGeneral presentation guidelines for invited speakers in symposia, including when and how to upload your slides
Student 10-min Presentation Competition RubricsView the rubrics by which your oral presentation will be evaluated
Student Poster Display Competition RubricsView the rubrics by which your poster presentation will be evaluated
International Assistance*Find information on visa requirements and request a general letter of invitation
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.

Session Organizers

FAQs for Session SubmissionsGeneral information regarding symposia and workshop submissions, guidelines, speaker limits, etc.
Submission CategoriesWill assist you in determining the best submission category for your session, presentation, or event.
Symposium Submission CriteriaGuidelines for symposia topics and what information to include in your submission
Diversity, Equity, and Inclusion ConsiderationsItems to consider to ensure your session is both diverse and inclusive
Program Enhancement FundsEligibility criteria and timelines for requesting funding for invited speakers
Checklist for Symposium OrganizersChecklist of items that organizers need to complete for their symposium once it has been accepted to the program
Speaker ToolkitTools to help you promote your session in advance of the meeting
Invited Speaker InformationGeneral presentation guidelines for invited speakers in symposia, including when and how to upload your slides
International Assistance*Find information on visa requirements and request a general letter of invitation
Moderator InstructionsRoles, responsibilities, and resources for moderating a successful session
Panel Discussion TipsTips to facilitating an engaging panel discussion
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.

Students

FAQs for SubmissionsGeneral information regarding paper and poster submissions, guidelines, etc.
Submission CategoriesWill assist you in determining the best submission category for your session, presentation, or event.
Student Presentation OpportunitiesLearn more about the presentation submission options available to students
Student ActivitiesLearn more about opportunities for students to engage at the meeting, including Student Club Tables, Student Awards Ceremony, Entomology Games, and more
Rising Stars of Entomology Award SymposiumThis symposium will feature a selection of students near the end of their Master's or PhD programs to showcase their research with greater depth than the standard 10-minute student competition allows. 
Speaker ToolkitTools to help you promote your presentation in advance of the meeting
10-Minute Presentation InformationInformation on how your session is structured, when and how to upload your slides
Poster Display InformationPoster size requirements, along with setup, presentation, and removal times
Invited Speaker InformationGeneral presentation guidelines for invited speakers in symposia, including when and how to upload your slides
Student 10-min Presentation Competition RubricsView the rubrics by which your oral presentation will be evaluated
Student Poster Display Competition RubricsView the rubrics by which your poster presentation will be evaluated
Student & Early Career Professional Internship ProgramThis program offers student, student transition, and early career professional members the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers.
International Assistance*Find information on visa requirements and request a general letter of invitation
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance. 

Early Career Professionals

FAQs for SubmissionsGeneral information regarding paper and poster submissions, guidelines, etc.
Submission CategoriesWill assist you in determining the best submission category for your session, presentation, or event.
Early Career Professional Recognition SymposiumThis juried symposium will feature four presentations of Student Transition and Early Professional members of ESA who will be selected to give a 30-minute feature presentation describing their research contributions in this special symposium.
Speaker ToolkitTools to help you promote your presentation in advance of the meeting
10-Minute Presentation InformationInformation on how your session is structured, when and how to upload your slides
Poster Display InformationPoster size requirements, along with setup, presentation, and removal times
Invited Speaker InformationGeneral presentation guidelines for invited speakers in symposia, including when and how to upload your slides
Student & Early Career Professional Internship ProgramThis program offers student, student transition, and early career professional members the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers.
International Assistance*Find information on visa requirements and request a general letter of invitation
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

 *All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance. 

Moderators

Diversity, Equity, and Inclusion ConsiderationsItems to consider to ensure your session is both diverse and inclusive
Speaker ToolkitTools to help you promote your session in advance of the meeting
10-Minute Presentation InformationInformation on how your session is structured, when and how to upload your slides
Invited Speaker InformationGeneral presentation guidelines for invited speakers in symposia, including when and how to upload your slides
International Assistance*Find information on visa requirements and request a general letter of invitation
Moderator InstructionsRoles, responsibilities, and resources for moderating a successful session
Panel Discussion TipsTips to facilitating an engaging panel discussion
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

  *All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance. 

Student Competition Judges

Student Competition Judges InformationFind information on judging responsibilities, trainings, and other resources
Student 10-min Presentation Competition RubricsView the rubrics by which oral presentations will be evaluated
Student Poster Display Competition RubricsView the rubrics by which your poster presentations will be evaluated
International Assistance*Find information on visa requirements and request a general letter of invitation
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.  

General Attendees

International Assistance*Find information on visa requirements and request a general letter of invitation
Annual Meeting FAQsGeneral information about the Annual Meeting
Accessibility InformationThe Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests. Learn more about what supports are available.
Volunteer OpportunitiesLearn more about service opportunities at the Annual Meeting
Onsite Food OptionsFind information on catered events during the meeting, as well as onsite food outlets

*All international presenters will receive a detailed letter of invitation in mid-August after the online program is released and speakers are notified of their acceptance.

BECOME A MEMBER & REGISTER

All presenters must register for the Annual Meeting. Become an ESA member when you register and you could save up to $550 on registration.

 

 

 

Did you know, nearly 70% of attendees present at the Annual Meeting? 

 

 

 

 

 

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