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What is a late-breaking government symposium?
Due to the US federal government shutdown and the inability of federal employees to access email and work during this time, ESA is providing all US federal employees an extended opportunity to submit a symposium proposal for the Annual Meeting program. To be eligible to submit to this program, a minimum of one organizer must be a US federal government employee.
Who is eligible to submit to this program?
To be eligible to submit to this program, a minimum of one organizer must be a US federal government employee.
I missed the other symposia submission deadlines, can I submit my symposium proposal as a Late-Breaking Government Symposium?
This program is not intended for those who missed the earlier symposium submission deadlines, rather for those who missed the deadline due to the US federal government shutdown. However, if at least one organizer of the proposal is a US federal government employee, you are eligible to submit to this category.
Do I have to be an ESA member in order to submit a late-breaking government symposium proposal?
Yes and no. A minimum of one organizer of the session must be an active ESA member. If you are the sole organizer of the session, you will need to have an active ESA membership.
If my proposal is accepted, how will it be listed in the program?
Accepted symposia will be classified as a Program, Section, or Member Symposium at the discretion of the Program Committee.
Is it necessary to contact and confirm participation of each speaker before submitting a proposal?
No, a confirmed list of speakers is not required for submission. However, if you wish to request Program Enhancement Funds (PEF) for your speakers, you will need to confirm their participation and add their presentations, along with PEF requests, to your symposium proposal by the submission deadline. ESA and the Annual Meeting Program Committee strongly encourage organizers to recruit speakers from a variety of backgrounds reflecting the diversity of ESA and insect science as a discipline.
If accepted, will funding be available for speakers?
In order for your speakers to be eligible for Program Enhancement Funds, you must include presentation titles and PEF requests with your symposium proposal by the submission deadline. ESA provides limited funding for invited speakers in Program, Section, and Member Symposia. Learn more about ESA's Program Enhancement Funds program.
How do I add presentations and PEF requests to my symposium submission?
Instructions on adding presentations, arranging your symposium program, and requesting PEF is available on the Checklist and Instructions for Symposium Organizers webpage.
Is there a limit on the number of presentations speakers may make at Entomology 2019?
Yes. Entomology 2019 presenters are limited to one oral presentation and one poster presentation. This includes contributed, student competition, and invited presentations part of symposia. Participants in the three-minute presentations, as well as participants in Organized Meetings, Workshops, and Lunch and Learns will be allowed an additional oral presentation.
Is there a required format for symposia?
The format for all symposia should feature:
- Introductory remarks
- 15 minute presentations
- 15 minute break (in the middle of the symposium for sessions 3 hours or longer)
- Discussion/Panel discussion, if desired
- Poster session, if desired
- Other elements that create interaction with audience members
- Concluding remarks
*All presentations in symposia must be either 15- or 30-minutes in duration.
How long can symposia presentations be and how many presentations can be in a symposium?
Symposia presentations are required to be 15 minutes in length, with allowance for one or two 30-minute keynote presentations per session. This includes time for Q&A. For a two-hour symposium, no more than eight (8) 15-minute presentations should be included. For a three-hour symposium, no more than eleven (11) 15-minute presentations should be included, allowing for a 15-minute break. For a four-hour symposium, no more than fifteen (15) 15-minute presentations should be included, allowing for a 15-minute break. Don’t forget to factor in time introductory and concluding remarks.