Below are the steps which need to be completed for your all symposium in the online system. These steps must be completed by May 30, 2025 for all accepted Program, Section, and Member Symposia.
View the video tutorial on adding speakers and presentations to your symposium
- Contact each presenter to ensure they will participate in your symposium. Presenters are limited to one oral and one poster display presentation, please confirm that they have not already committed to another symposium.
- The Annual Meeting Program Committee, Diversity, Equity, & Inclusion Committee, and President Lina Bernaola encourage you to consider the diversity of the speaker line-up of the symposium. Comprehensive submissions with a well-thought-out speaker line-up which is inclusive and displays the diversity of entomological science in terms of Section membership, speaker locality, career path (research, education, industry, extension, government, etc.) and background (gender, ethnicity, career stage, etc.), are strongly encouraged. View the recommended considerations compiled by the Diversity, Equity, & Inclusion Committee.
- Obtain the following information from each presenter:
- Presentation title
- Author information (for all contributing authors) including name, email address, affiliation, and city, state (US) or city, country (international)
- Abstract (strongly recommended, but not required)
- Add the names of each presenting author in your symposium using the "Organizer and Presenter Information" task.
- Be sure to use the "Member Lookup" function first to determine whether the speaker already has a record.
- Do not add co-authors on this step. They will be added in a separate task.
- You can come back to this step as often as necessary through the deadline.
- Once all presenting authors have been added, go to the "Session Presentations" task.
- Using the "Edit Form" button under each presenter's name, add their presentation title, whether the presentation will be an oral or poster presentation, and the abstract.
- Abstracts are strongly encouraged, but not required. Presenters will be given the ability to edit their abstracts at a later time.
- When you select "Continue", you will be asked to enter co-author information. If there are no co-authors on the presentation, you may simple select "Continue" at the bottom.
- Repeat these steps for each presenting author.
- You can come back to this step as often as necessary through the deadline.
- Using the "Edit Form" button under each presenter's name, add their presentation title, whether the presentation will be an oral or poster presentation, and the abstract.
- Please note: The following items will be requested at a later time:
- Agenda items such as Welcoming Remarks, Breaks, Panel Discussion, etc.
- Presentation durations
View the video tutorial on adding speakers and presentations to your symposium