The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests.
To enhance this commitment, individuals with specific needs are encouraged to communicate their requirements by contacting Rosina Romano. Attendees who travel with an aide or personal assistant are able to register those individuals as a complimentary guest. Contact Rosina Romano for additional information.
Orgeon Convention Center (OCC):
The OCC is committed to providing a welcoming and accessible experience for all visitors, regardless of their abilities. The OCC strives to meet the needs of individuals with disabilities by offering a range of features and amenities, detailed HERE.
Alternative Program Formats:
ESA is happy to provide braille, large print and/or audio program books by request. Please respond by November 1 if you need an alternative program book for the meeting. This will allow us enough time to have one prepared for you.
Assistive Listening Devices:
Assistive Listening Devices to enhance audio speech are available for all plenary and scientific sessions. To request a hearing device to amplify sound, contact Rosina Romano. You will need to provide your onsite schedule so that devices can be set up in advance in each of the meeting rooms.
Hotel Accommodations:
Each of the hotels within the ESA hotel block offer a variety of accessible hotel room options to fit your needs. If you need help in securing an accessible room, contact Rosina Romano.
Service Animals:
Service animals are welcome in all facilities for the ESA meeting.
Sign Language Interpreters:
Sign language interpreters can be provided upon advance request. To facilitate a seamless arrangement, please notify us by October 20 if you require an interpreter during the meeting. We are happy to collaborate on a schedule tailored to your scientific and social agenda throughout the event. Early notification enables us to ensure coverage for all your desired activities. While ESA will make every effort to accommodate requests after October 15, we cannot guarantee availability. On-site interpreter requests without prior notice cannot be guaranteed. If you prefer to bring your own interpreter, contact Rosina Romano for assistance in coordinating access to the program.
Scooter & Wheelchair Rentals:
The OCC offers wheelchairs and electric convenience vehicles (ECVs) complimentary on a first come, first served basis. Reservations may be made by contacting guestexperience@oregoncc.org or 503-731-7800.