Welcome to the resource hub for the Entomological Society of America's Annual Meeting! This section is designed to provide crucial information to ensure your participation in this year's meeting is as seamless and rewarding as possible.
The Annual Meeting relies heavily on volunteer support. In 2025, the Annual Meeting required 430 judge, alternate, and moderator volunteers! We thank you for your support!
Explore Resources
Volunteer Opportunities
Explore service opportunities
Program Information
Start building your schedule
International Assistance
Visa requirements and invitation letters
Accessibility Information
Learn more about ESA's commitment to inclusivity
Visitor's Guide
Find things to do and learn more about the host city
Onsite Food Options
Coming Soon! Information on catered events and onsite outlets
Student Activities
Club Tables, Awards Ceremony, Entomology Games, and more
Social Media
Connect before, during, and after the conference
Code of Conduct
Attendees agree voluntarily to abide by our ethics policy
Additional Resources by Category
Presenters
Submitting
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Categories
Determine the best submission category to highlight your work
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Requirements
View the list of required information for submissions
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FAQs
Learn more about general guidelines, and more.
Presenting
Conference Harvester
In this portal, presenters can update their abstracts and keywords, profile information, and more
Social Media Toolkit
Tools to help you promote your presentation in advance of the meetings
Session Organizers
Submitting
Categories
Determine the best submission category to highlight your work
Symposium Criteria
Guidelines for topics and information to include in your submission
FAQs
Learn more about submissions, guidelines, speaker limits, etc.
Organizing
Symposium Organizers' Checklist
Items to complete after acceptance to the program
Program Enhancement Funds
Eligibility criteria and timelines for invited speakers funding requests
DEI Considerations
Tips to ensure your session is diverse and inclusive
Moderator Instructions
Roles, responsibilities, and resources for success
Panel Discussion Tips
Tips to facilitating an engaging panel discussion
Conference Harvester
In this portal, organizers can update session description, profile info, upload slides, and more
Presenting
Speaker Information
General presentation guidelines for invited speakers in symposia, including when and how to upload your slides
Poster Information
Poster size requirements, along with setup, presentation, and removal times
Social Media Toolkit
Tools to help you promote your presentation in advance of the meetings
Moderators
Moderator Instructions
Roles, responsibilities, and resources for success
Panel Discussion Tips
Tips to facilitating an engaging panel discussion
DEI Considerations
Tips to ensure your session is diverse and inclusive
Student Competition Judges
Judging Information
Responsibilities, trainings, and other resources
10-Minute Presentation Rubrics
View the rubrics by which oral presentations will be evaluated
Poster Display Rubrics
View the rubrics by which your poster presentations will be evaluated