The Annual Meeting Volunteer Program offers student, student transition, and early career professional members the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers. Students, student transition, and early-career professional members who serve as volunteers and work a minimum of 6 hours at the Annual Meeting are eligible for $150 USD reimbursement of their registration fee* after the meeting.
Benefits: $150 USD of your early-bird registration fee is reimbursed after the meeting. This program provides you with an excellent opportunity to become more involved with the Society and to network with a major cross-section of professionals attending the Annual Meeting.
*ESA will reimburse up to $150 USD towards the registration fee if all criteria and deadlines are met, and the volunteer provides a minimum of 6 hours of work.
Process
All volunteers will be selected on a lottery system.
- An email will be sent out to all registered (and paid) students, student transition, and early professionals in mid-September.
- If you meet all the requirements listed below, individuals will enter into a pool of volunteers by filling out an online form.
- Once the form closes, ESA will randomly select volunteers (on a lottery system) and will contact those individuals directly with access to the volunteer schedule so they are able to schedule their hours.
- Volunteers will have one week to fill out their schedules. If the volunteer does not have 6 hours scheduled, they will be removed from the schedule and someone else will be selected in their place.
Requirements
- You must be registered in full for the Annual Meeting with a paid student, student transition, or early professional member registration by the advance rate deadline in mid-September.
- You must be able to attend one of the 30-minute training sessions prior to your first session of volunteering. Failure to attend one of the sessions will disqualify you from being eligible to volunteer in future years.
o Saturday, November 8: 5:00 PM - 5:30 PM
o Sunday, November 9: 12:30 PM - 1:00 PM
- You must be able to complete 6 hours of your time.
- Volunteers are expected to show up on time and work their full shifts.
Timeline
- Mid-September – The call for volunteers and the sign-up form will be sent via email to all registered (and paid) student, student transition, and early professional members.
- Late September – The online form to be entered into the pool of candidates closes.
- Late September – An email will be sent to the randomly selected individuals with the link to the schedule. Volunteers will have one week to select their volunteer positions.
- Early October – Anyone who does not have 6 hours scheduled will be removed from the system.
For any questions on the volunteer program contact Danielle Tempesta.