Below is a complete list of the submission categories for the Annual Meeting, along with their descriptions and deadlines for Entomology 2025.
Additional Resources & Information for Entomology 2025
| Submission Type | Description | Deadline |
|---|---|---|
| Program Symposia | ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia. | March 14 |
| Section Symposia | Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia. | March 14 |
| Member Symposia | These submissions cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted. | March 14 |
| Organized Meetings |
New in 2025: All sessions previously considered Organized Meetings (i.e., SomosEnto, Korean Young Entomologist, Taiwanese Entomologist Association, etc.) will now be submitted to the program as either “Meetings & Events” or Member Symposium. Sessions submitted to Meetings & Events are welcome to have presentations during their session, but they will not be listed in the program. Sessions submitted as a Member Symposium will include scientific presentations and all presenters will be subject to the one oral/one poster display restrictions. Submissions for Meetings & Events will open in early April with a deadline of May 30. |
Not Applicable |
| Workshops | Workshops are 2-4 hour interactive educational sessions for attendees. While submissions over a wide range of topics are welcome, the Program Committee particularly encourages submissions focused on innovative technology (machine learning, AI), grantsmanship, reviewing manuscripts, and how to write peer-reviewed manuscripts. All workshops should actively engage attendees. | March 14 |
| Mini Workshops | These one-hour sessions should be interactive and highly engaging. Submissions open in early April. | May 30 |
| Meetings & Events (formerly Functions/Events/Meetings) |
Working groups, committee meetings, receptions, mixers, and other meetings that may or may not feature scientific content should submit to this category. *A late fee of $175 will be charged for any Meetings & Events submitted after May 30. |
May 30* |
| Student Presentation |
New in 2025: Due to the continued growth of the student competition, students presenting at the Annual Meeting must submit their first, second, and third presentation preferences. Presentation options include:
Every effort will be made to align each presenter’s preference with the available space and time for the competition. All assignments will be made by the Student Competition Co-Chairs, and their decisions are final. Student presentations submitted after the May 30 deadline will not be eligible for inclusion in the student competition but will be placed in a non-competition session or a non-student session. Students who wish to present in a session featuring only other students at the Annual Meeting should submit to this category. |
May 30 |
| 10-minute Presentation | Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. | May 30 |
| Poster Display | Contributed (non-invited) poster display presentation. | May 30 |