Below is a complete list of the submission categories for the Annual Meeting, along with their descriptions.
| Submission Type | Description | Deadline |
|---|---|---|
| Program Symposia | ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia. | March 1 |
| Section Symposia | Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia. | March 1 |
| Member Symposia | These submissions cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted. | March 1 |
| Organized Meetings | Specialty groups (i.e., Society of Overseas Nepalese Entomologists, International Society of Hymenopterists, etc.) that hold their business meetings, student competitions, and other activities which contain scientific presentations during the Annual Meeting may submit to this category. | March 1 |
| Workshops | Workshops are interactive educational sessions for attendees. Submissions focused on insect science advocacy, science communication, in addition to diversity, equity, inclusion and allyship, professional development, and undergraduate and K-12 teaching are strongly encouraged. All workshops should actively engage attendees. | March 1 |
| Mini Workshops | These one-hour sessions should be interactive and highly engaging. Accepting only in-person submissions for 2023. | May 15 |
| Functions/Events/Meetings | Working groups, committee meetings, receptions, mixers, and other meetings that do not feature scientific content should submit to this category. Accepting only in-person Functions for 2023. | May 15* |
| Early Career Professional Recognition Symposium |
This juried symposium will feature four presentations of Student Transition and Early Professional members of ESA, one from each ESA Section, who will be selected to give a 30-minute feature presentation describing their research contributions in this special symposium. Additional information will be required, including an abstract, 1-page cover letter, and CV. Winners will receive a $500 travel stipend. Submissions not selected will be scheduled in a regular 10-minute paper session. Learn more. |
May 1 |
| Rising Stars of Entomology Awards Symposium |
This symposium will feature a selection of students near the end of their Master's or PhD programs to showcase their research with greater depth than the standard 10-minute student competition allows. The symposium will feature five speakers, one from each ESA Section (two from P-IE). Additional information will be required, including an abstract, two-minute pitch video and CV. Winners will receive free registration to Entomology 2023 and a complimentary membership for the following year. Submissions not selected will be scheduled in a student 10-minute paper session. Learn more. |
May 1 |
| 10-minute Paper | Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. Accepting in-person and on-demand (virtual) submissions in 2023. | May 15 |
| REVISED FOR 2023: Student 10-minute Paper |
Oral presentation. New in 2023, students may choose to participate in the student competition or in a non-competition student session. All students are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. Individuals who enter the student competition will be eligible to win prizes. Accepting in-person and on-demand (virtual) submissions in 2023. NOTE: All student competition submissions must be received by May 15. After that date, students cannot switch from non-competition sessions to the competition sessions. |
May 15 |
| Poster | Contributed (non-invited) scientific poster. Accepting in-person and on-demand (virtual) submissions in 2023. | May 15 |
| REVISED FOR 2023: Student Poster |
Poster presentation. New in 2023, students may choose to participate in the student competition or in a non-competition student session. Individuals who enter the student competition will be eligible to win prizes. Accepting in-person and on-demand (virtual) submissions in 2023. NOTE: All student competition submissions must be received by May 15. After that date, students cannot switch from non-competition sessions to the competition sessions. |
May 15 |
| Infographic | Infographics contain less text and more images than posters to make it a visual storytelling experience. Accepting in-person and on-demand (virtual) submissions in 2023. | May 15 |
| REVISED FOR 2023: Student Infographic |
Infographics contain less text and more images than posters to make it a visual storytelling experience. New in 2023, students may choose to participate in the student competition or in a non-competition student session. Individuals who enter the student competition will be eligible to win prizes. Accepting in-person and on-demand (virtual) submissions in 2023. NOTE: All student competition submissions must be received by May 15. After that date, students cannot switch from non-competition sessions to the competition sessions. |
May 15 |