Below is a complete list of the submission categories for the Annual Meeting, along with their descriptions and deadlines for Entomology 2025.
Additional Resources & Information for Entomology 2025
| Submission Type | Description | Deadline |
|---|---|---|
| Program Symposia | ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia. | March 14 |
| Section Symposia | Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia. | March 14 |
| Member Symposia | These submissions cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted. | March 14 |
| Organized Meetings |
New in 2025: All sessions previously considered Organized Meetings (i.e., SomosEnto, Korean Young Entomologist, Taiwanese Entomologist Association, etc.) will now be submitted to the program as either “Meetings & Events” or Member Symposium. Sessions submitted to Meetings & Events are welcome to have presentations during their session, but they will not be listed in the program. Sessions submitted as a Member Symposium will include scientific presentations and all presenters will be subject to the one oral/one poster display restrictions. Submissions for Meetings & Events will open in early April with a deadline of May 30. |
Not Applicable |
| Workshops | Workshops are 2-4 hour interactive educational sessions for attendees. While submissions over a wide range of topics are welcome, the Program Committee particularly encourages submissions focused on innovative technology (machine learning, AI), grantsmanship, reviewing manuscripts, and how to write peer-reviewed manuscripts. All workshops should actively engage attendees. | March 14 |
| Mini Workshops | These one-hour sessions should be interactive and highly engaging. Submissions open in early April. | May 30 |
| Meetings & Events (formerly Functions/Events/Meetings) |
Working groups, committee meetings, receptions, mixers, and other meetings that may or may not feature scientific content should submit to this category. *A late fee of $175 will be charged for any Functions/Events/Meetings submitted after May 30. |
May 30* |
| 10-minute Presentation | Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. | May 30 |
| Student 10-minute Presentation |
Oral presentation. Students may choose to participate in the student competition or in a non-competition student only session. All students are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. Individuals who enter the student competition will be eligible to win prizes. Learn more about the competition. All student competition submissions must be received by May 30. After that date, students cannot switch from non-competition sessions to the competition sessions. |
May 30 |
| Poster Display | Contributed (non-invited) poster display presentation. | May 30 |
| Student Poster Display |
Poster display presentation. Students may choose to participate in the student competition or in a non-competition student session. Individuals who enter the student competition will be eligible to win prizes. Learn more about the competition. All student competition submissions must be received by May 31. After that date, students cannot switch from non-competition sessions to the competition sessions. |
May 30 |