2022 Branch Meetings and COVID-19 Safety Planning

In order to create a safe environment for in-person networking and collaboration, Branch Meeting attendees will be required to share either their immunization or testing status prior to entering the Branch Meeting locations. Details for a third-party app will be provided prior to the start of the meetings.

Requirements for All In-Person Attendees:
ESA encourages all Branch Meeting attendees to be fully vaccinated. Only those that are fully vaccinated or provide a recent valid negative test for COVID-19 will be admitted to the Branch Meeting locations. 

  • Attendees will be asked to provide “COVID-19 vaccine validation” details to a secure, third-party provided in advance of the Branch Meeting. Detailed information about how to provide COVID-19 vaccine validation will be provided in early 2022.
  • Attendees who do not wish to provide this information or who have not been fully vaccinated will be required to provide a COVID-19 negative test result taken within 72 hours of arrival to the Branch Meeting. An approved list of national suppliers will be provided for testing.

Face Covering Policy:
In accordance with updated health and safety guidelines from the Centers of Disease Control and Prevention, all individuals are required to wear face coverings in all indoor locations, regardless of vaccination status.

Our expectation is that we will all practice protocols that reflect this “spirit of respect and care” for our community throughout the event. We will continue to actively monitor local, state, and federal guidelines and we may further adjust our well-being protocols if local conditions change as we get closer to the event. 

Below are additional location-specific guidelines:

North Central Branch, March 20-23, Minneapolis, MN

Effective January 19, customers of any space of public accommodation where food and/or drink is sold for on-site consumption are required to show proof of a completed vaccination series or proof of a negative COVID-19 test within the last 72 hours. Booster shots are not required. Children under the age of 5 are exempted from this regulation.

A mask or cloth face covering is currently required for patrons, employees and visitors in businesses and places of public accommodation. Areas of public accommodation include any indoor locations where members of the public may gather, visit, or patronize and can include, but are not limited to, bars, restaurants, museums, theaters, schools, recreational facilities, retail locations, rental establishments, government buildings, stadiums, arenas, convention centers, and service establishments.

View Minneapolis COVID-19 Health & Safety Guidelines.

Southeastern Branch, March 26-30, San Juan, PR

All travellers to Puerto Rico must:

  • Complete a Travel Declaration Form on the Puerto Rico Health Department's online portal which produces a QR code to proceed.
  • Provide a negative result of a molecular or antigen test for COVID-19 performed within the period of 48 hours before arriving on the Island, regardless of being inoculated with any of the vaccines authorized by FDA or WHO.
    • This applies to all individuals older than 2 years
    • In case of being an international traveler, you must provide a negative result of a molecular or antigen test for COVID-19 performed in a period no longer than one (1) day before boarding a flight to Puerto Rico.

Additional travel guidelines and restrictions are available on the Puerto Rice Travel Safe website.

NOTICE: Any passenger, regardless the vaccination status, over the age of 2 years, without a molecular or antigen test result for COVID-19 performed within the 48-hours period before the arrival from a domestic destination, will be assessed a $300 fine. However, this will be waived if the traveller presents a test result or proof of a test performed within 48 hours of arrival. If you are a traveller from an international destination, you must present a negative result of a molecular or antigen test for COVID-19 performed in a period no longer than one (1) day before boarding a flight to Puerto Rico.

All establishments serving food or drinks must require proof of vaccination or negative test (either antigen or PCR performed by an authorized health provider) taken within 48 hours prior to arrival. This includes the Sheraton Hotel & Casino, host hotel of the meeting.

View Puerto Rico COVID-19 Health & Safety Guidelines

Pacific Branch, April 10-13, Santa Rosa, CA

Wearing masks indoors in public places such as grocery or retail stores, restaurants, theaters, and family entertainment centers is required.

Southwestern Branch, April 18-20, Fort Worth, TX

There are no additional guidelines at this time.

Eastern Branch, April 24-26, Philadelphia, PA

Beginning January 17, the City of Philadelphia is requiring proof of vaccination to eat indoors or attend events in city venues; this includes The Bellevue Hotel, host hotel of the meeting.

(updated January 18, 2022)

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